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MIDDLE STATES ASSOCIATION

OF COLLEGES AND SCHOOLS

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Introduction

When the Middle States Association grants accreditation to an educational institution, the accreditation action includes several conditions that must be met in order to retain that accredited status throughout the term of accreditation. These conditions include the expectation that the school will:

1. Continue to meet the Middle States Standards for Accreditation.
2. Comply with all policies of the Middle States Commissions on Elementary and Secondary Schools that granted the accreditation.
3. Notify the Commission(s) prior to making any substantive changes to improvement objectives on which the accreditation is based.
4. Make a good faith effort to implement the improvement plan and to achieve the improvement objectives.
5. Conduct periodically but at least once annually a formal review of the Plan for Growth and Improvement.
6. Submit an Annual Profile updating statistical data and information about the institution.
7. Pay annual membership dues and any applicable fees.
8. Nominate members of the professional staff who meet the qualifications for and are willing to serve on an evaluation team.
9. During the third year of the accreditation term, submit a Mid-Term Report.
10. In the sixth year of your accreditation term, begin a self-study to prepare for the next team visit

The Mid-Term Report

At the mid-point of the term of accreditation, Middle States requires accredited members to prepare and submit evidence that they are in continuing compliance with the expectations for accreditation

Once submitted the Mid-Term report will be reviewed by the Middle States staff.  If in the opinion of the staff the report is complete an onsite Mid-Term Review Visit is not required.  If the report is incomplete an on-site Mid-Term Review will be required. When no visit is required an institution wishing to receive the feedback and input that can be obtained by an onsite reviewer, may request a one-day Mid-Term Review Visit.

The Mid-Term Visit (if applicable)

If an onsite Review Visit is either required or requested, the Reviewer will seek to validate that the evidence and data provided by in the Mid-Term Report. In addition, the Reviewer will provide feedback in a written report including feedback on the institutions culture of planning and continuous review, and progress being made in achieving the improvement goals. As a “critical friend,” the Reviewer will seek to validate, motivate, and provide assistance to the institution in invigorating and sustaining its improvement process.

The Mid-Term Reviewer will add to the Mid-Term Report a report their observations, comments, and conclusions and submit the report to the Middle States Association. After reviewing the Report, the Middle States staff will provide a copy of the report to the school.

 SECTION 1

Context of the School

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Instructions

Indicate any major changes to the Context of the School since the Team Visit. Refer to the last Team Report and describe any major changes to the following:

• Facilities
• Demographics and social and economic characteristics of the school, its constituencies, and the communities it serves
• The larger organization of which the school is a part, if appropriate
• Social, economic, and political factors that have an effect on the school’s ability to achieve its mission and growth and improvement objectives
• The climate for teaching and learning in the school
• Description of the number and qualifications of the professional and support staffs
• Description of the number and characteristics of the student population
• Unique components of the educational program and services
• Financial resources
• Key trends or changes occurring in the school community

The relationship of the  accreditation process to any another planning or institutional growth and improvement initiatives that have been or are currently in place

SECTION 2

STATUS OF THE PLANNING PROCESS

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An ongoing planning is critical to achieving a school’s goals for improvement in student performance and the school’s organizational capacity.

A planning ethic requires continuous clarification of the school’s unique mission, beliefs, profile of graduates, and its student performance and organizational capacity objectives.  As required by the accreditation process, the school should have held at a minimum an annual review of the results of its efforts and willingly opened its processes and results to review by its peers in the Middle States Association. In the following section please summarize the results of the reviews and the processes used to accomplish them.

Instructions

In the spaces provided below, provide information requested regarding the school’s planning ethic and planning processes.

The Planning Team

In the table below, provide the current composition of the school’s Planning Team(1).

Name of Team Member	Stakeholder Group Represented	No. of Years on Team

(1) Planning Team is the term used by the Middle States Association. However, the school may use another name as long as it functions in the manner described in the EXBD protocol.

 

Describe briefly the role the Planning Team has played in directing, overseeing, and monitoring implementation of the Plan for Growth and Improvement.

List the dates on which the Planning Team conducted formal annual/periodic reviews of the Plan for Growth and Improvement.

Describe briefly any significant successes and/or problems in the operation of the Planning Team.

The School’s Self-Assessment of Compliance with the Expectations for Planning

Instructions

In the table below, rate the school’s degree of compliance with the expectations for planning using the following scale:

One = Evidence indicates the school does not meet this expectation

Two = Evidence indicates the school partially meets this expectation and needs improvement

Three = Evidence indicates the school meets this expectation

Four = Evidence indicates the school exceeds this expectation

Expectation	Rating
A Planning Team reflective of the school’s community of stakeholders continues to provide direction and decision-making for implementing the Plan for Growth and Improvement.	OneTwoThreeFour
The Planning Team has conducted periodic formal reviews of the Plan for Growth and Improvement and progress toward achieving the student performance objectives at least once annually.	OneTwoThreeFour
The Planning Team has approved revisions to the action plan(s) based on the results obtained by implementing the action plans.	OneTwoThreeFour
The school’s leadership continues to make implementing the Plan for Growth and Improvement and achieving the student performance objectives a priority in the school.	OneTwoThreeFour
The school’s community of stakeholders is generally informed about the Plan and the results the school is obtaining in its efforts to achieve its objectives.	OneTwoThreeFour

SECTION 3

REVIEW OF THE FOUNDATION DOCUMENTS

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Foundation documents serve as the cornerstone of accreditation and the school improvement process.  Ensuring that a school’s mission, core beliefs and profile of the graduate remain relevant and serve to guide the day to day decision-making and the implementation of the school improvement plan are important indicators of the school’s planning ethic.

Instructions

Provide the information requested below about the school’s Plan for Growth and Improvement:

Mission

Our school’s Mission remains the same as submitted in our Self-Study Document and reviewed by the Visiting Team.Our school’s Mission has been revised.

The revised mission is:

Beliefs

Our school’s Beliefs remain the same as submitted in our Self-Study Document and reviewed by the Visiting Team.Our school’s Mission has been revised.

The revised belief is:

Profile of Graduates

Our school’s Profile of Graduates remains the same as submitted in our Self-Study Document and reviewed by the Visiting Team.Our school’s Profile of Graduates has been revised.

The revised Profile of Graduates is:

SECTION 4

 IMPROVEMENT OBJECTIVES AND ACTION PLANS

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Mid-Term Assessment of Student Performance Objectives

Student performance data related to the school’s student performance objectives needs to be monitored frequently, analyzed and used to inform decisions regarding curriculum, instruction, assessment and professional development and the continued implementation of the school improvement plan.  The school should provide a summary of the results achieved as indicated in the assessments/indicators used to measure growth/improvements for each student performance objective and to discuss briefly to what extent the institution achieved each of its student performance objectives; and what were the factors (root causes) that either contributed to or hindered success.

Instructions

In the spaces provided below, provide a PDF copy of the following for each student performance objective:

• The complete wording of student performance objective as it was approved by the Middle States technical review process;
• For each assessment approved for each objective, the baseline performance data and the performance data for each subsequent administration of the assessment in the years following the team visit.

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SECTION 5

Summative Assessment of the Schools Compliance with the Expectations for the Plan for Growth and Improvement

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In the table below, rate the school’s degree of compliance with the expectations for the Plan for Growth and Improvement using the following scale:

One = Evidence indicates the school does not meet this expectation

Two = Evidence indicates the school partially meets this expectation and needs improvement

Three = Evidence indicates the school meets this expectation

Four = Evidence indicates the school exceeds this expectation

Expectation	Rating
The school has worked diligently and faithfully to implement its Plan for Growth and Improvement.	OneTwoThreeFour
The school has administered the assessments it had identified for measuring achievement of its student performance objectives.	One Two ThreeFour
The school has conducted formal periodic reviews of its Plan for Growth and Improvement (at least once annually).	One Two ThreeFour
Assessment data indicate the school is making progress toward achieving its objectives. If not, has the school 1) sought to identify the reasons for the lack of progress and 2) made adjustments to its action plans to address the lack of progress.	One Two ThreeFour
The school continues to have wide-spread acceptance of and support for its Plan.	One Two ThreeFour
The school has been critical and reflective about its progress.	One Two ThreeFour

SECTION 6

The School’s Self-Assessment of Compliance with  the Middle States Standards

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Instructions

In this section, the school conducts a self-assessment then reports whether it continues to meet the 12 Middle States Standards for Accreditation. 

The school may conduct this self-assessment by one of two methods:

a) The Planning Team or another committee whose members represent the school’s community of stakeholders carefully reviews the Standards for Accreditation and their Indicators of Quality and determines whether there is evidence that the school continues to meet the Standards for Accreditation and, if not, why not, or

b) The school administers the Standards Self-Assessment Surveys provided by Middle States to a representative sample of stakeholders, and, based on the results of the surveys, the Planning Team determines whether there is evidence that the school continues to meet the Standards for Accreditation and, if not, why not.

Select which method the school will use for the self-assesment:

Planning Team or another committee that represents the schoolSelf-Assessment Survey

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Complete the chart below.

Standard	Meets/Does not meet
Mission	MeetsDoes not meet
Governance and Leadership	MeetsDoes not meet
School Improvement Planning	MeetsDoes not meet
Finances	MeetsDoes not meet
Facilities	MeetsDoes not meet
School Climate and Organization	MeetsDoes not meet
Health and Safety	MeetsDoes not meet
Educational Program	MeetsDoes not meet
Assessment and Evidence of Student Learning	MeetsDoes not meet
Student Services	MeetsDoes not meet
Student Life and Student Activities	MeetsDoes not meet
Information Resources and Technology	MeetsDoes not meet

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For all Standards rated as “Does Not Meet,” provide:

1) a rationale for the rating and
2) a description of the action(s) the school will take to bring the school into compliance with the Standard(s)

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SECTION 7

MONITORING ISSUES

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Instructions

Please review the following list of monitoring issues and use the provided module to report actions taken by the school to address the Issue(s).

Monitoring Issue(s)

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SECTION 8

SCHOOL SIGNATURES

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